Back-office agent
Back-office agent with artificial intelligence that reads, validates and posts what is processed by hand today
Invoices, orders, delivery notes and contracts arriving by email or PDF: the agent extracts the data, checks it against your rules and posts it to the ERP. Exceptions go to a person.
- 1,240 hsaved per year
- 99%extraction accuracy
- 10×documents per hour
A back-office agent with artificial intelligence captures invoices, orders, delivery notes and contracts from email, PDFs or portals, extracts the fields, validates them against order, price list or contract and posts them to the ERP with the original attached; doubtful items go to a human review queue. Above 99% accuracy on structured fields and 1,240 hours saved a year for our clients. Pilot from €8,000.
- Customer
- Norte Installations
- Term
- Apr 2026 – Mar 2027
- Fee
- €1,250/month + VAT
- Renewal
- automatic · 60 days
- Signatures
- 2 of 2
- Contract readkey clauses extractedOCR
- Contract record createdERP
- Recurring billing scheduled1st · 12 instalmentsERP
- Notice reminder30 Jan 2027Calendar
Companies that trust us
- 200+projects delivered
- 2014based in Barcelona
- EUdata hosted in Europe
- Port de Barcelona
- Menarini
- GA-CD Dental
- Russell Athletic
- Batra Group
- Climbat
When it fits
When this agent makes sense
Situations where this agent delivers the highest return.
- 01
Data that already comes in a document
Admin keys in what the invoice or the order already contains.
- 02
Errors discovered at month end
When correcting an entry or an order costs more than validating it in time.
- 03
Every supplier with its own format
Different templates, fields in different places and rules nobody maintains.
- 04
Volume grows and headcount does not
More documents every month with the same team and the same deadlines.
The solution
How the AI back-office agent works
From inbox to ERP, with human control where it matters.
Capture from any source
Email, PDF, scan, photo or supplier portal. Classifies the document and routes it to the right flow.
Extraction and validation
Extracts the fields, validates against order, price list, delivery note or contract and detects duplicates and inconsistencies.
Posting to your system
Creates the entry, order or file in the ERP with the right data and attaches the original.
Exceptions to review
Anything below the confidence threshold goes to a queue where a person corrects it in seconds.
Systems
- SAP B1, Odoo, Navision, Sage, A3, Holded
- Gmail / Outlook and document management
- Supplier portals and EDI
- Banks and reconciliation
- E-signature
- Power BI / Looker
Indicative pricing
What artificial intelligence for back-office agent costs
Ranges from our projects. The free audit turns them into a fixed figure for your case.
The monthly fee covers operation, models, monitoring and improvements. No lock-in. Typical payback between month 4 and 9.
How we work
From assessment to production in 8 weeks
No never-ending projects. A bounded process that starts for free and ends with an agent running in your operation.
- 0130 min · free
Assessment
We review your processes and tell you what we would automate first, what it would cost and what return to expect.
- Map of candidate processes
- Savings and cost estimate
- Fixed-price pilot proposal
- 026–8 weeks
Pilot
We build the first agent connected to your real systems, test it with your team and measure against an agreed target.
- CRM/ERP/WhatsApp integration
- Tests with real cases
- KPI agreed from day one
- 03ongoing
Scale
We extend to more processes and channels, with monitoring, monthly improvements and support from our team.
- New agents and channels
- Control panel and audit trail
- Maintenance and evolution
FAQ
FAQ about the back-office agent
No. It understands the document even when the format changes. It learns from corrections for each supplier with no configuration on your side.
Above 99% on structured fields (amounts, dates, tax IDs, references). Doubtful items are flagged and reviewed; nothing enters the ERP below the threshold.
Yes: every posted value links to the original document, the extraction confidence and who validated it, if reviewed.
Pilot from €8,000 (6–8 weeks) and a monthly fee based on document volume. Fixed figure in the free assessment.
Start today
Start with a free
30-minute audit
Book a free 30-minute assessment or tell us your case. We will tell you what to automate first and what return to expect.
Message us on WhatsApp- Free 30-minute assessment
- Fixed-price pilot proposal within 48 h
- No lock-in, no small print
Or tell us your case in writing
Tell us what you want to automate
3 steps, under a minute. We reply within 24 h with a concrete proposal.
- 01 · About you
- 02 · Your company
- 03 · Your challenge