Back office
Artificial intelligence for administration documents posted to the ERP without manual entry
An agent reads what arrives by email and PDF, extracts the data, validates against your rules, posts it to the ERP and leaves exceptions for a person. With an audit trail of every action.
- 1,240 hsaved per year
- 99%extraction accuracy
- −80%errors and duplicates
Artificial intelligence for administration reads what arrives by email and PDF, extracts the data, validates it against your rules and posts it to SAP, Odoo, Sage or Holded, leaving exceptions for a person with an audit trail of every action. Departments using it save 1,240 hours a year and cut errors and duplicates by 80%. Pilot from €8,000 in 6–8 weeks.
- Supplier
- LC Supplies
- Amount
- €4,860.20 + VAT
- PO
- 45102 · matches
- Delivery note
- 9931 · received
- Due date
- 30 Apr
- Invoice read99% confidenceOCR
- ReconciledPO and delivery noteOdoo
- Journal entry createdOdoo
- Payment scheduled30 AprOdoo
Companies that trust us
- 200+projects delivered
- 2014based in Barcelona
- EUdata hosted in Europe
- Port de Barcelona
- Menarini
- GA-CD Dental
- Russell Athletic
- Batra Group
- Climbat
The problem
Where administration loses money today
What we find most often in our audits. Every point has a measurable cost.
- 01
Data entered by hand
Admin keys in information that already comes in a PDF or an email.
- 02
Errors found at month end
Duplicates and inconsistencies that surface at close, when fixing them costs more.
- 03
Suppliers and customers asking
Enquiries about invoice and payment status that interrupt the team.
- 04
Closes that rely on overtime
Every accounting close depends on extra hours from the admin team.
The solution
What artificial intelligence automates in administration
Use cases for administration, finance and purchasing.
Supplier invoices
Reads, classifies, matches with order and delivery note, posts and schedules payment by your rules.
Customer orders
Extracts SKUs and terms from emails and PDFs, validates price list and credit and creates the order.
Supplier and customer support
Invoice status, payments, certificates and documents by email, without interrupting the team.
Contracts and policies
Answers with each contract's terms, internal policies and procedures, citing the clause.
Works with what you already use
- SAP B1, Odoo, Navision, Sage, A3, Holded
- Email and document management
- Banks and payment gateways
- Supplier portals
- E-signature
- Power BI / Looker
Indicative pricing
What artificial intelligence for back office costs
Ranges from our projects. The free audit turns them into a fixed figure for your case.
The monthly fee covers operation, models, monitoring and improvements. No lock-in. Typical payback between month 4 and 9.
How we work
From assessment to production in 8 weeks
No never-ending projects. A bounded process that starts for free and ends with an agent running in your operation.
- 0130 min · free
Assessment
We review your processes and tell you what we would automate first, what it would cost and what return to expect.
- Map of candidate processes
- Savings and cost estimate
- Fixed-price pilot proposal
- 026–8 weeks
Pilot
We build the first agent connected to your real systems, test it with your team and measure against an agreed target.
- CRM/ERP/WhatsApp integration
- Tests with real cases
- KPI agreed from day one
- 03ongoing
Scale
We extend to more processes and channels, with monitoring, monthly improvements and support from our team.
- New agents and channels
- Control panel and audit trail
- Maintenance and evolution
FAQ
FAQ about artificial intelligence in administration
They go to a review queue with doubtful fields flagged. A person corrects them in seconds and the agent learns from the fix.
No, it works with it. It posts to your ERP or accounting system and respects your approval flows.
The agent prepares and posts the data; issuing and submission are done by your certified software. We help fit it into the flow.
An invoice or order pilot from €8,000, in production in 6–8 weeks, plus a monthly fee based on document volume.
Start today
Start with a free
30-minute audit
Book a free 30-minute assessment or tell us your case. We will tell you what to automate first and what return to expect.
Message us on WhatsApp- Free 30-minute assessment
- Fixed-price pilot proposal within 48 h
- No lock-in, no small print
Or tell us your case in writing
Tell us what you want to automate
3 steps, under a minute. We reply within 24 h with a concrete proposal.
- 01 · About you
- 02 · Your company
- 03 · Your challenge